CW Eventing Coaching Academy & Stud – Website Privacy Policy

Effective date: 12/08/2025
Business address: Rushall Park, Rushall Lane, Corfe Mullen, Wimborne, Dorset
Company/sole trader details: Christopher John Wincer
Contact: cwincer@hotmail.co.uk 07904569198

We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services.

 

 

1. Who We Are

We are CW Eventing Coaching Academy & Stud based in Dorset, UK. For the purposes of data protection law, we are the “data controller” of the personal information you provide to us.

 

 

2. Personal Data We Collect

We may collect and process the following personal data when you use our website or services:

• Contact details: name, email, telephone, address.

• Booking details: dates, times, rider details (including age, weight, experience level).

• Payment details: billing information (processed securely via our payment provider).

• Technical data: IP address, browser type, cookies, website usage statistics.

• Special category data: health information relevant to riding safety (only collected with your consent and where necessary for your participation).

 

 

3. How We Use Your Data

We process your personal data for the following purposes:

• To process bookings and payments.

• To provide lessons, clinics, and other equestrian services.

• To manage our relationship with you (e.g., sending confirmations, reminders, updates).

• To meet legal and regulatory obligations (e.g., accident reporting, safeguarding).

• For marketing communications (only with your consent).

• To improve our website, services, and customer experience.

 

 

4. Legal Basis for Processing

We process your data under one or more of the following legal bases:

• Contract: to perform our contract with you.

• Consent: where you have given clear consent (e.g., marketing, photography).

• Legal obligation: to comply with UK law (e.g., insurance, accident reporting).

• Legitimate interests: to operate and improve our business, provided your rights are not overridden.

 

 

5. Cookies & Tracking

Our website uses cookies to ensure it functions correctly and to analyse traffic.

• Essential cookies: required for booking and security

• Analytics cookies: help us understand website usage.
  You can manage cookie preferences via your browser settings. See our Cookie Policy for more details.

 

 

6. Sharing Your Data

We may share your personal data with:

• Our staff and instructors (for service delivery).

• Payment providers (for secure transactions).

• Insurers and regulators (where legally required).

• IT and website service providers (who process data under strict agreements).
  We do not sell your data to third parties.

 

 

7. International Transfers

We primarily store and process data within the UK/EEA. If we use third-party providers outside this area, we ensure appropriate safeguards (e.g., UK adequacy regulations or standard contractual clauses).

 

 

8. Data Retention

We keep personal data only for as long as necessary:

• Rider registration forms: 5 years after last activity.

• Accident reports: 3 years (or until age 21 if the rider was under 18).

• Financial records: 6 years (for tax purposes).
  After this, data is securely deleted or anonymised.

 

 

9. Your Rights

You have rights under UK data protection law, including:

• Access to your personal data.

• Rectification of inaccurate or incomplete data.

• Erasure (“right to be forgotten”) where applicable.

• Restriction or objection to processing.

• Data portability (for information you provided to us).

• To withdraw consent at any time (where consent is the basis for processing).

Requests can be made via cwincer@hotmail.co.uk. We will respond within one month.

 

 

10. Security

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, or disclosure.

 

 

11. Children’s Data

We only collect children’s data with parental/guardian consent where necessary for participation in lessons. Parents/guardians must complete registration and consent forms.

 

 

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with a new effective date. If material changes are made, we will notify you directly where appropriate.

 

 

13. Complaints & Supervisory Authority

If you are unhappy with how we handle your data, please contact us at cwincer@hotmail.co.uk
You also have the right to complain to the UK Information Commissioner’s Office (ICO): www.ico.org.uk.

 

 

CW Eventing Coaching Academy & Stud– Cookie Policy

Effective date: 12/08/2025

Our website uses cookies to enhance your browsing experience and to provide essential site functions. This Cookie Policy explains what cookies are, which ones we use, and how you can manage them.

 

 

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They allow the site to recognise your device and preferences.

 

 

2. Types of Cookies We Use

• Strictly necessary cookies: Essential for the operation of our website (e.g., booking system, security).

• Performance/analytics cookies: Help us understand how visitors use our site so we can improve it (e.g., Google Analytics).

• Functionality cookies: Remember your preferences (e.g., language, login details).

• Marketing cookies (if used): Track browsing habits to deliver relevant ads. We will only use these with your consent.

 

 

3. Managing Cookies

When you first visit our website, you will see a cookie banner allowing you to accept or manage cookies. You can also manage or delete cookies through your browser settings. Please note that blocking essential cookies may affect website functionality.

 

 

4. Third‑Party Cookies

Some cookies may be set by third parties (e.g., Google Analytics, social media plugins). These providers have their own privacy and cookie policies.

 

 

5. Changes to This Cookie Policy

We may update this Cookie Policy to reflect changes in technology, law, or our practices. Updates will be posted on this page with a new effective date.

 

 

For more information about how we handle your personal data, please see our Privacy Policy.